For self-managed HOAs and condos
The office your volunteer board never had
A public website, a resident portal and a board console that share the same records, so every notice, payment and board decision is documented if anyone questions it later.
The demo is a sample community with three logins and nothing to install. It resets every night.
- Every feature in every plan
- From $59 a month
- Your association's own database
- No markup on Stripe's fees
- Help on every screen
Sound familiar?
Most boards run on a spreadsheet, an email chain and a group chat
That works until an owner disputes a fine, the treasurer moves away or someone stops paying dues.
Records get scattered and lost.
Complaints, photos and decisions end up in four different inboxes, and one belongs to someone who has left the board.
Each director writes letters differently.
When two similar cases are handled in two different ways, owners have grounds to challenge the board.
Unpaid dues are hard to pursue.
When an owner stops paying, you need more than the balance. You need to show they received proper notice.
What you get
Your website, resident portal and board console share one system
When a resident pays on Sunday, the treasurer sees the payment on Sunday. Nothing is copied from one system to another.
The public website.
Post meeting dates, documents and news, and give owners a page to pay dues. The board updates it without a developer.
More about the website
The resident portal.
Residents see their balance charge by charge, pay by card or bank transfer and send requests with photos. Board replies are saved with each request.
More about the portal
The board console.
Handle violations, notices, dues, meetings and votes in one place, with a list of everything residents are waiting on.
More about the board console
Collections and liens
Know your case is complete before you file a lien
Every charge, notice, delivery and board vote is recorded when it happens. Corrections are added as new entries, so the original stays on file. The lien readiness check on the Collections screen compares each overdue account with those records.
Violation recorded Reported
Logged with a photo, the date it was seen and a deadline to fix it.
Courtesy notice sent Warning sent
The status changes to "warning sent" automatically.
Fine notice sent Fine issued
The fine is added to the owner's account once and linked to the letter that announced it.
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Lien readiness check Provable
The account is marked "Provable" once every required record is in place. Otherwise you see exactly what is missing.
- Provable today: 2 of the 8 overdue accounts have every record in place
- 12 Maple Street is missing one record, the board vote that approved the assessment
Figures from the sample community in the demo.
Fewer emails
Residents answer their own questions
What do I owe? When is the meeting? Where are the bylaws? Did you get my request? Residents find the answers in the portal instead of emailing the board.
See what they owe.
Each charge is listed with its due date, along with the charges each payment paid off.
Pay or request a payment plan.
Pay by card or bank transfer, or ask the board to approve a plan of 2 to 12 installments.
Send any request with one form.
Report something broken, file a complaint, ask to change the home's exterior or ask a question, with photos.
Get answers in writing.
The board's reply is saved on the request and also sent to the resident by email.
For the next board
Records and reminders that survive board turnover
Deadlines and resident requests go to board positions, so a new treasurer picks up where the last one left off. Changes are logged, so the history stays on file.
Board obligations.
Filings, renewals, reserve studies and meeting notices roll forward each year, with reminders sent to the right position.
Requests reach the right person.
Send each kind of request to a board position, so a new treasurer receives the treasurer's mail.
Record a sale in one step.
When you mark a home sold, the seller's access, remotes and committee seats end, and the buyer is added.
Help on every screen.
Each page has a question-mark button for help, and the manual is written for first-time volunteers.
Community features
Features residents are glad to use
Residents also use the portal for everyday things, such as booking the clubhouse, talking in a private forum, sharing lost-pet alerts and nominating a Yard of the Month.
Book the clubhouse.
Residents reserve it in the portal. The board sets the hours, advance notice, fees and whether bookings need approval.
Lost-pet alerts.
An alert with a photo and a number to call goes to every resident who has chosen to receive them.
A private community forum.
It lives on the association's site, is open only to signed-in residents and has an "Ask the board" section.
Recognize your neighbors.
Yard of the Month winners are recorded and published, so the thanks lasts longer than one meeting.
The fine print, up front
Every plan includes every feature, and your data stays yours
Plans differ only by the number of homes.
Payments go to your association's Stripe account at Stripe's standard rates.
Your records are kept in a database of their own, separate from other associations.
Ask, and we'll send you your residents, charges, payments, notices, minutes and documents.
Your board decides who can see who filed a complaint, and the database itself enforces it.
Try the demo as the treasurer, then as the president
The demo is a complete sample community. Open the same complaint as each one and see which of them can find out who filed it.
Founding associations: the first 25 associations on a yearly plan get free setup and keep today's price for 3 years.
Ask about a founding spot